Stakeholder Meeting Assignment Presentation Paper

Stakeholder Meeting Assignment Presentation Paper

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As a nurse leader, you must be able to identify the key stakeholders in the adoption of a new or upgraded telehealth technology. In addition, you must be able to communicate the benefits and strategic value of the technology to obtain their support and ensure effective use of the technology. One method of communicating with stakeholders is to introduce them to the technology in a department meeting. In this meeting, it is important to discuss how this technology will enhance care and improve quality and safety outcomes.

This assignment provides an opportunity for you to consider how you would introduce, to stakeholders, the new or upgraded telehealth technology that was the focus of your previous assignment with the goal of obtaining their buy in and support.

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Week 5 Assignment Stakeholder Meeting Assignment Presentation Paper

Scenario

You have completed your assessment of the need for a new or upgraded telehealth technology and presented your findings and recommendations to executive leaders. Their response to your assessment was positive, and they have asked that you introduce the proposed technology to other key stakeholders. Consequently, you have decided to host a stakeholders’ meeting to promote support and buy in for the new technology. Several people will be unable to attend the meeting, so you have decided to provide those individuals with a video recording of your presentation.

Instructions

Develop and record an audiovisual presentation for key stakeholders that focuses on the key aspects of a plan to adopt the proposed new or upgraded telehealth technology to support and enhance patient care.

The meeting preparation and presentation requirements, outlined below, correspond to the grading criteria in the Stakeholder Meeting Scoring Guide, so be sure to address each point. Read the performance-level descriptions for each criterion to see how your work will be assessed. The Guiding Questions: Stakeholder Meeting document, linked in the resources, provides additional considerations that may be helpful in completing your assignment. In addition, be sure to note the requirements below for presentation format and length and for citing supporting evidence. Stakeholder Meeting Assignment Presentation Paper

Prepare for the Meeting

• Identify the key stakeholders who should attend the meeting.
• Draft a meeting announcement and agenda.

Develop Your Presentation

• Explain how the new or upgraded telehealth technology will support enhanced patient outcomes and organizational effectiveness.
• Identify the outcome measures the organization or patient care setting will use to determine the effectiveness of the technology.
• Address patient confidentiality and privacy concerns associated with the use of this technology.
• Identify the steps and timeline needed to deploy the technology.
• Develop slides that augment your presentation.
• Argue persuasively to obtain stakeholder agreement with, and support for, the technology.
• Support assertions, arguments, propositions, and conclusions with relevant and credible evidence.

Presentation Format and Length

Remember, you may use Microsoft PowerPoint or other suitable presentation software to create your slides. If you decide to use an application other than PowerPoint, check with your instructor to avoid potential file compatibility issues.

• Create 10–15 slides, including a title slide and a references slide.
• Use the speaker’s notes section of each slide to develop your talking points and cite your sources, as appropriate

 Supporting Evidence

• Cite at least three credible sources from peer-reviewed journals or professional industry publications to support your presentation.
• List your sources on the references slide at the end of your presentation.

Guiding Questions

Stakeholder Meeting

This document is designed to give you questions to consider and additional guidance to help you successfully complete the department meeting assignment. You may find it useful to use this document as a pre-writing exercise, an outlining tool, or as a final check to ensure that you have sufficiently addressed all the grading criteria for this assignment. This document is a resource to help you complete the assignment. Do not turn in this document as your assignment submission. Stakeholder Meeting Assignment Presentation Paper

Preparing for the Meeting

Criterion

Identify the key stakeholders who should attend the meeting.

• Why did you choose these people? Consider:
  • Who is most likely to have the greatest influence on key project success factors, such as leadership or project resources?
  • Who, within the department, could champion the project?
  • Who is best positioned to help staff transition to the new technology?
  • What other reasons might you have for their selection?
• Remember that your underlying purpose is to generate stakeholder interest in the new technology and obtain their support for the acquisition.

Draft a meeting announcement and agenda.

• Does your agenda accurately reflect the purpose and scope of the meeting?
• Are your agenda items clear and succinct?
• Will your agenda serve as a checklist to ensure that you have covered all of the intended discussion topics? Stakeholder Meeting Assignment Presentation Paper

Developing Your Presentation

Explain how the new or upgraded telehealth technology will support enhanced patient outcomes and organizational effectiveness.

• What are the goals, elements, and overall scope of a plan most likely to garner support for implementation?
• Determine the capabilities of the technology to address key outcomes.
• How will the technology affect quality and safety?

Identify the outcome measures the organization or patient care setting will use to determine the effectiveness of the technology.

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• What outcomes are reflective of quality and safety concerns?
• What does the outcome measurements data show?

Address patient confidentiality and privacy concerns associated with the use of this technology.

• What information security concerns are likely to be raised?
• How will you allay those concerns?
• Does the technology provide any enhanced safeguards that could a selling point?

Identify the steps and timeline needed to deploy the technology.

• What are the responsibilities of staff for implementing an action plan?
• What resources do you need to implement an action plan?
• What is your best estimate of a reasonable timeline for deployment? Consider the potential causes of delay. Stakeholder Meeting Assignment Presentation Paper

Develop slides that augment your presentation.

• Refer to the presentation design tips below.

Argue persuasively to obtain stakeholder agreement with, and support for, the technology.

• Express your main points, arguments, and conclusions coherently and convincingly.
• Address the anticipated needs and concerns of your audience.
• Rehearse your presentation before making your final recording.

Support assertions, arguments, propositions, and conclusions with relevant and credible evidence.

• Integrate relevant and credible evidence from at least three peer-reviewed journals or professional industry publications.
• Is your supporting evidence clear and explicit?
  • How or why does particular evidence support a claim?
  • Will your audience see the connection?
• Did you summarize, paraphrase, and quote your sources appropriately? Stakeholder Meeting Assignment Presentation Paper

Presentation Design Tips

Being able to effectively address any audience is a necessary leadership skill. Remember that you are the speaker, not a projectionist. Your purpose is not to present a slide show. Your audience is there to listen to what you have to say, not read your slides—or worse, listen to you read them. Design your presentation slides to compliment and reinforce your message and engage your listeners.

The following tips will help you create presentation slides that work to your advantage: Stakeholder Meeting Assignment Presentation Paper

• Use a professional presentation template, or one used in your organization.
• Ensure that your slide background provides sufficient visual contrast for your text and graphics.
• Consider your intended audience and how best to communicate effectively with them.
• Focus on the content of your presentation and the development of your key points. Remember that your purpose is to garner support for your change proposal.
• Create slides that augment your presentation. They should not be your presentation.
  • Remember that presentation slides are a visual medium. Images are more effective than text at engaging your audience.
  • Be judicious in your use of bulleted lists. You might even consider a separate slide for some of your key points.
• Use speaker notes to record the details you want to communicate to your audience.
  • Speaker notes can also serve as an audio recording script.
• Use images and graphics, when the visual representation of information facilitates understanding or effectively reinforces key points.
  • Avoid using images that are simply decorative. They can be a visual distraction and do not contribute to your message.
• Avoid using flashy slide transitions and animations. They can be both distracting and annoying. Keep your slide transitions consistent throughout the presentation.
• Add a slide to the end of your presentation to prompt questions from the audience.
• Proofread your slides to minimize errors that could distract the audience and make it more difficult to focus on the substance of your presentation. Stakeholder Meeting Assignment Presentation Paper

Submission Reminders

• Have you explained, clearly, how the technology will support departmental or organizational effectiveness?
• Have you described the advantages of the system, including key aspects of safety and quality?
• Have you adequately addressed the cost to the organization and other relevant financial considerations?
• Have you identified the steps needed to deploy the technology, including a timeline for deployment?
• Have you presented your plan for leading change, including staff training and countering potential resistance?
  

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• Have you argued persuasively to obtain agreement with, and support for, the new technology?
• Are your claims and conclusions well supported by at least three sources of credible evidence?
• Do you have 10–15 slides that effectively support your presentation, without being your presentation?
• Have you proofread your slides to minimize errors that could distract the audience and make it more difficult to focus on the substance of your presentation? Stakeholder Meeting Assignment Presentation Paper