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The Implementation Of A Bar-Coding System Assignment Discussion

The Implementation Of A Bar-Coding System Assignment Discussion

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Introduction

Barcodes have become an important tool for tracking items in many organizations and businesses. While it is regarded as a step towards saving time and costs, it presents significant benefits that are important to healthcare organizations, helping to track and manage supplies when in storage and out being used. It provides a quick, easy way to track and document the location and utilization of supplies thereby increasing efficiency while deterring theft or loss. In addition, barcodes allow for supply tracking as an important aspect of the facility’s functional financial accountability (Mulac et al., 2021)The Implementation Of A Bar-Coding System Assignment Discussion. This paper looks at the implementation of a barcoding system for supplies in a healthcare facility.

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Project, Leadership & Organizational Change

The project seeks to implement a barcoding system for supplies. The change decision is made with the understanding that it would promote patient well-being and better patient outcomes. The change (implementing a barcoding system for supplies) achieves this by streamlining facility operations, allowing providers to work more efficiently, and increasing the level of care provided at the facility. The barcoding system is expected to benefit the facility by extending the lifecycle of supplies through functional maintenance, minimizing losses by commanding information on location and status, providing precise information on supplies, saving time and money, triggering alerts and notifications for planned and scheduled maintenance and maximizing efficiency (Zhu et al., 2022)The Implementation Of A Bar-Coding System Assignment Discussion.

Transformational leadership theory has been identified as appropriate for the project. This approach involves the leader defining and executing the change management and business change for the organization. It ensures successful change management by engaging the leaders in preparing, executing, experiencing, and institutionalizing the change (Murray, 2022). The theory presents eight factors to ensure successful change management. First, creating a business case for the change by articulating its rationale, objectives, measurable value, and benefits, risks, and costs to the organization. Second, gaining support for the change, especially from the senior management who act as executive change sponsors and vocal advocates. Third, identifying rationales for objections to the change, and constructing responses. Fourth, identifying potential change opposers and devising strategies to garner their support. Fifth, defining risks associated with the change and devising risk mitigation strategies for each risk. Sixth, creating an internal communication plan and timeline that constantly updates stakeholders and presents the change results and metrics. Seventh, creating a detailed change management plan that incorporates specific actions regarding technologies, processes and people, and timelines as well as action plans identifying who is responsible and metrics for determining when an action is completed. Eighth, managing post-transformation by identifying how the objectives were met, measuring value created versus projections, and conducting ongoing risk assessment and mitigation (Mekonnen & Bayisa, 2023; Murray, 2022)The Implementation Of A Bar-Coding System Assignment Discussion.

Change Strategy & Flexibility

Managing the proposed change involves undertaking many activities at once. Towards this end, Lippit’s theory is identified as appropriate for the present project. It begins with diagnosing the problem, assessing the resources and motivation, and ends with gradually removing the change ages as the change is successfully embedded in the organization’s culture. First, diagnosing the problem involves articulating the reason for the change so that all stakeholders understand what the problem is and why the change is necessary. Second, assessing the motivation and capacity for change, including identifying barriers to change. Third, assessing the resources and motivations of the change champions and agents, including their commitment to change, stamina, and power. Fourth, presenting action plans and strategy development that target progressive change objects. Fifth, ensuring that the roles and responsibilities of the change agents are clear and understood, such as the roles of subject matter expert, facilitator, and motivator. Sixth, maintaining the change through communication, feedback, and group coordination. Seventh, gradually ending the change support and removing the change agents from the relationship as the change becomes part of the organizational culture (Garcia-Dia, 2019)The Implementation Of A Bar-Coding System Assignment Discussion.

Three strategies will be adopted to cultivate agility and flexibility. First, engaging the right people in the change management. Having the wrong people can lead to change failure and inefficiencies. Second, having accurate current data that provides the knowledge and experience to handle the change challenge better. With accurate data, challenges can be identified and addressed early on. Third, embracing failure as success is not achieved without failure. The organization needs to embrace the possibility of failure and the lessons it provides as this builds confidence and creativity (Hood, 2022).

Covey’s Eight Habits

Two of Covey’s eight habits will be useful in the project. First, beginning with the end in mind helps to have a clear understanding of what is to be achieved. This ensures that planning is done accordingly. Second, putting first things first by prioritizing what is most important and focusing on them first. This ensures that the critical aspects of the change are prioritized to achieve the desired change (Hood, 2022)The Implementation Of A Bar-Coding System Assignment Discussion.

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Team Members-Other Cultures

Seven strategies are identified for managing a multicultural team. First, overcoming the language and cultural barriers by normalizing communication, encouraging learning about other cultures, and choosing a communication language that the majority are more comfortable using. Additionally, delegating work assignments according to the cultural backgrounds of each team member. Second, consider different cultural communication styles, such as nonverbal communication and speaking patterns. Third, allowing prep time when needed as some team members can smoothly and eloquently express their thoughts when speaking in the native language, and may require time to organize their communication in the foreign language. Fourth, being open to and embracing all cultures and their differences. Fifth, organizing cross-cultural training to minimize cultural barriers, avoid stereotypes and prejudices, approach other cultures, and improve social skills. Sixth, practicing empathy by checking up on others as a way of building trust and promoting mutual respect. Finally, delivering honest and constructive feedback (Hood, 2022)The Implementation Of A Bar-Coding System Assignment Discussion.
Conclusion

Barcodes help to track items, thereby saving time and costs. The project seeks to implement barcodes as a tool for tracking supplies in the facility, providing benefits by extending the lifecycle of supplies through functional maintenance, minimizing losses by commanding information on location and status, providing precise information on supplies, saving time and money, triggering alerts and notifications for planned and scheduled maintenance and maximizing efficiency. Transformational theory is identified as beneficial for the project by creating a business case for the change, gaining support for the change, identifying rationales for objections and constructing responses, identifying potential change opposers and garnering their support, defining risks and risk mitigation strategies, creating an internal communication plan and timeline, creating a detailed change management plan, and managing post-transformation. Lippin’s change theory will help guide the change by diagnosing the problem, assessing the motivation and capacity for change, assessing resources and motivations, presenting action plans, defining roles and responsibilities, communicating feedback and group coordination, and ending change support and removing change barriers. Agility and flexibility will be cultivated through engaging the right people and having accurate current data. Strategies for managing a multicultural team are identified as overcoming language and cultural barriers, considering different cultural communication styles, allowing prep time when needed, being open to and embracing all cultures and their differences, organizing cross-cultural training, practicing empathy, and delivering honest and constructive feedback. The Implementation Of A Bar-Coding System Assignment Discussion

References

Garcia-Dia, M. (2019). Project Management in Nursing Informatics. Springer Publishing Company.

Hood, L. J. (2022). Leddy & Pepper’s Professional Nursing (10th ed.). Wolters Kluwer.

Mekonnen, M., & Bayissa, Z. (2023). The Effect of Transformational and Transactional Leadership Styles on Organizational Readiness for Change Among Health Professionals. SAGE open nursing9, 23779608231185923. https://doi.org/10.1177/23779608231185923

Mulac, A., Mathiesen, L., Taxis, K., & Gerd Granås, A. (2021). Barcode medication administration technology used in hospital practice: a mixed-methods observational study of policy deviations. BMJ quality & safety30(12), 1021–1030. https://doi.org/10.1136/bmjqs-2021-013223

Murray, E. (2022). Nursing Leadership and Management for Patient Safety and Quality Care (2nd ed.). F.A. Davis Company.

Zhu, X., Tao, Y., Zhu, R., Wu, D., & Ming, W. K. (2022). Impact of Hospital Characteristics and Governance Structure on the Adoption of Tracking Technologies for Clinical and Supply Chain Use: Longitudinal Study of US Hospitals. Journal of medical Internet research24(5), e33742. https://doi.org/10.2196/33742 The Implementation Of A Bar-Coding System Assignment Discussion

 

Because professional nurses are often called upon to lead different healthcare-related projects, it is important for them to understand the process for project implementation. In this module, the student will select one of the topics below related to project implementation.

Choose one of the topics below for this assignment:

The implementation of a bar-coding system in your healthcare facility for supplies or pharmaceuticals.
The beginning work for obtaining Magnet status at your facility.
Choosing appropriate staffing levels or staffing mix on your nursing unit.
The implementation of new equipment, hospital-wide.
The implementation of a large practice change (choose one that is appropriate)The Implementation Of A Bar-Coding System Assignment Discussion.
The implementation of a new nursing care model at your facility
Next, review the attached directions for the Project Implementation Paper. The emphasis on the paper should be the implementation of the project, with less of an emphasis on the project itself. First, select a project from the options above, then select a leadership theory from pages 467-468 from the textbook. Define the theory with a reference and describe how it would be used to successfully implement the project. Are there any challenges when using this theory? Next, describe at least four common mistakes workers encounter when coping with organizational change, page 485 in the text. Make sure you provide a reference. How will you prevent or work around these potential mistakes in this project? Then, select a change strategy from pages 486-487 and describe how that strategy will help your project be successful. You can also select a change theory from items posted in the module. In this section, discuss how you would use two of Covey’s Eight Habits to drive the project. Make sure you provide a reference and tell why each would enhance the possibility of making the project successful or not. Finally, review the guidelines for working with others from different cultures.

Submission: Before the due date, the student should submit their paper in the module. The paper will automatically be submitted to Turnitin. The intent of using this tool is to ensure that another person’s work is not being plagiarized. It is important to understand, if work that you have submitted in another class is used, this will be reflected by a high originality score from Turnitin, and is considered self-plagiarizing. The best practice is to use the same ideas but change the words around, like when paraphrasing. Your score should be no more than 32%. The Implementation Of A Bar-Coding System Assignment Discussion

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References for this assignment

Hood, L.J. (2022). Leddy and Pepper’s Professional Nursing. (10th ed.). Wolters Kluwer.
For in-text references see examples in the document APA Information and Examples.

Submission
After the paper is submitted the first time, the student will receive a report from Turnitin with an originality score. This score should be close to or less than 30%. If your score is close to 30%, there is no need to make a second submission. If your score is over 34%, the student will need to look at the highlighted areas in the paper, paraphrase and then resubmit the paper. There are only two possible submissions. The best practice is to look for areas in the paper with lots of highlighted text. When the paper is submitted a second time, students will receive another report. It is important to understand that the final submission score needs to be close to or below 34%. If the paper is not of that standard, the instructor will return the paper to the student with a deduction (determined by the instructor) and ask for a re-submission within two days. Failure to do so will result in a failing score for the assignment. It is important for all students to check their grade book often after submission. A grade of ‘1’ typically means the paper needs to be resubmitted. The Module will only let the student submit the paper twice. The instructor grades the second submission or whatever submission is closest to the required 34% originality score. The Implementation Of A Bar-Coding System Assignment Discussion

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